Terms and Conditions

By registering, all delegates, advisors, schools and participants in all capacity hereby agree to comply with the following terms and conditions set forth by Ashoka University Model United Nations (“AUMUN”). The following Terms and Conditions describe the fees, deadlines, policies and disclaimers of AUMUN, amongst other items.

Eligibility

I. Delegate Eligibility

Registered delegates who will be participating in AUMUN must be currently enrolled in high school or as an undergraduate at a college or university and between the ages of 13-22 . The staff and Secretariat of AUMUN reserve the right to investigate the eligibility of any delegate and to expel without furnishing any cause or refund to any individual determined to be ineligible for participation as a delegate. The AUMUN Secretary-General also reserves the right to permit delegation attendance at his or her discretion.
If a student is found to be ineligible for the conference or has any behavior that is found to be disruptive or detrimental to the conference, they will be dismissed without refund.

II. Delegation Eligibility

No delegation may consist of less than 5 and more than 45 delegates.
If a delegation or delegate acts in any way that does not align with the mission and core values of AUMUN or in any way that is deemed detrimental to the conference quality and philosophy, AUMUN reserves the right to reject and/or expel them along with the respective delegations immediately without refund. They, along with the respective delegation, may be prohibited from attending AUMUN in future years.
If a delegation or delegate is found to be destructive to the conference or causing harm to others, they may be dismissed immediately without refund. They, along with the respective delegation, may be prohibited from attending AUMUN in future years.

Conference Conduct

III. General Standards:

By attending AUMUN, delegates and delegations agree to abide by the standards of conduct outlined in these Terms and Conditions.
AUMUN reserves the right to determine the scope and definition of unacceptable behavior that is deemed detrimental to the conference or not in compliance with these Terms and Conditions, and to take appropriate measures to discipline or dismiss the offending delegate or delegation without refund.
In the event that a delegate breaks security protocol, health protocol, or conference policy and organizations supporting the delegation are responsible for all costs and damages arising thereof.
AUMUN will strictly enforce an environment of respect among delegates and staff. Any form of harassment or bullying will not be tolerated, and such conduct may result in expulsion from the conference and/or other severe consequences determined by AUMUN.
Delegates and advisors are responsible for establishing wake-up times and ensuring full delegation attendance at the conference. Attendance will factor into award considerations.

IV. Delegate Conduct:

Delegates must abide by the standards of conduct outlined in these Terms and Conditions. Any infractions will factor into awards considerations and a delegation’s ability to attend future AUMUN conferences.
AUMUN reserves the right to determine the definition of unacceptable behavior and to take appropriate measures to discipline or dismiss the offending delegate without refund.
Formal Attire is required for the entirety of the conference and will be strictly enforced. Failure to comply with Formal Attire may result in a delegate being asked to leave committee and change into appropriate attire. Repeated offenses may result in the delegate’s dismissal from the conference.

Registration, Deadlines, and Schedules

Listed below are the registration policies and deadlines for AUMUN. AUMUN maintains the right to change deadlines at its discretion. Missing deadlines may result in additional fines, an inability to account for country preferences, an inability to accommodate for a delegation, and less pre-conference delegation preparation.

V. Registration Policies

All delegations must register through the official AUMUN registration site here https://www.ashokamunclub.com/.
Registration will be processed on a rolling basis. Delegations must submit the entire amount of the total delegation fees by the prescribed deadline to secure registration. Delegations will not be considered for placement to the conference until the deposit is received by AUMUN. Once the deposit is received, delegations will be notified if their registration to the conference has been approved and placement allotted, depending on conference capacity.
After registering the Participant forfeits any rights to claim a refund for already paid fees.
Due to capacity constraints, AUMUN does not guarantee registration and placement at the conference to any delegation. Conference placement is granted on a first-come, first-served basis at the discretion of the AUMUN Secretariat.
AUMUN will not hold any placements for delegations that have not submitted the deposit.
Delegations that have completed registrations but are not accepted through the rolling process will be placed on a Waitlist. Should a spot become available, delegations will be informed and their registrations confirmed. AUMUN will do its best to inform Delegations of their status on the Waitlist as early as possible and will provide a final decision by the mid of March.
Should a delegation that has completed registration choose not to be placed on the Waitlist, the delegation should inform AUMUN.
All registered delegations must adhere to the deadlines and fees outlined in these Terms and Conditions. Failure to do so may result in late fees and/or the inability to attend AUMUN.
AUMUN reserves the right to rescind the registration placements of delegations that do not adhere to the stipulated deadlines or abide by these Terms and Conditions.

VI. Registration Deadlines

Date

Event

12th February 2022

Opening of registration

17th March 2022

Closing of registration

VII. Fees

Failure to pay the following fees will result in inability to attend AUMUN:

Delegate fees (Indian):

Rs 350

Delegate fees (International):

$10

Delegation(Min 5):

Rs 300(per Delegate)

Ashokans:

0 (As per OSL Policy on Interuniversity events)

*Late Fee is imposed for late delegate name submissions, late delegate and advisor fee submission, and late liability waiver and advisor form submissions.

VII. Committee Assignments

Successfully registered delegations will be assigned countries and committees. Nevertheless, country assignments will not be released to a delegation until the full payment has been received and processed, and a delegation has no outstanding balance.
Delegations agree to respect the committee assignment decisions of AUMUN and understand that due to limited availability and a large number of participants, country preferences cannot always be met.
Committee assignments, once released to a delegation, cannot be altered unless at the discretion of the AUMUN Secretary-General.
All assignments to committees that require applications are made based on merit and the quality of the application. These decisions fall under the jurisdiction of the AUMUN Secretary-General and cannot be appealed.

All committee assignments assigned by AUMUN to registered delegations must be paid for and filled. Should changes occur, please note the following:

If a delegate is no longer able to attend the conference, another delegate from the same delegation or school must replace them unless the number of delegates attending is changed prior to the deadline.
AUMUN reserves the right to change committee and country assignments if delegation sizes change.

VIII. Schedule

AUMUN reserves the right to change the schedule as seen fit and necessary by the AUMUN Secretary-General. The schedule available on the AUMUN website is tentative and subject to change.

IX. Payments, Cancellations and Refunds

If a school submits or emails a request to make a change to their registration (delegate number, name, or committee assignment), before the deadlines, a confirmation email must be received from AUMUN to the school in order for that change to be valid. Otherwise, the school will be held responsible for paying the full balance owed prior to the change.
Delegations must pay all conference fees by 17th March 2022 to attend AUMUN. AUMUN reserves the right to void a delegation’s registration and rescind country assignments and seats at AUMUN if conference fees are not received by the 17th March 2022 deadline.

X. Exceptions and Violations

Violation of the policies herein mentioned may result in the revocation of assigned seats with no refund, expulsion.

Questions about registration, payment and forms should be sent to: ashoka.mun@ashoka.edu.in

Questions about committees should be sent to: ashoka.mun@ashoka.edu.in

All other inquiries should be sent to:ashoka.mun@ashoka.edu.in

Miscellaneous

XI. Privacy and Intellectual Property

AUMUN reserves the right to utilize all the data submitted to AUMUN and to collect data in the form of photographs or videos during the conference and social events without limitations.
All participants agree that no data, results, and materials from AUMUN 2019 will be disseminated by means of publications, reports, conferences, or any other form without permission from AUMUN of which these data, results, and materials are its exclusive property.
AUMUN reserves the right to change these terms and conditions at any time without prior notice. If any changes are made, the revised terms and conditions shall be posted on the AUMUN website immediately. Please check the latest information posted herein to inform yourself of any changes.

XII.Force Majeure

AUMUN shall not be deemed in default of this Agreement, nor shall it hold the other Party responsible for, any cessation, interruption or delay in the performance of its obligations (excluding payment obligations) due to earthquake, flood, fire, storm, natural disaster, act of God, war, terrorism, armed conflict, labor strike, lockout, boycott, or other similar events beyond the reasonable control of the Party, provided that the Party relying upon this provision: a. gives prompt written notice thereof, and b. takes all steps reasonably necessary to mitigate the effects of the force majeure event.
If a force majeure event extends for a period in excess of 30 days in the aggregate, either Party may immediately terminate this Agreement upon written notice.

XIII.Acceptance

1. If a minor is registering for Ashoka University Model United Nations and using this website your parents/guardians are deemed to have agreed and accepted all the terms on behalf of you.

XIV.Governing Law and Jurisdiction

1. These terms and conditions are governed by and shall be construed in accordance with the laws of the Government of Haryana and India and any dispute shall exclusively be subject to the jurisdiction of the Government of Haryana and India.